Last but not Least – LaRaedo Invoicing Process
One of the coolest features of LaRaedo is the automated invoice and billing. The last day of each month all events that have been marked as completed are pulled into an invoice and itemized for the horse boarding customer. Everything that occurred that month, that was marked as completed and is billable will be listed line by line with the date the event occurred, a description of what was done and the name of the horse the item refers to.
The farm owner will receive an e-mail for each invoice created with a reminder to log into the software and review each invoice for accuracy or add any additional billable items. Once the invoice looks good to go, the farm owner clicks submit and an e-mail is sent to the horse boarder letting them know that their invoice is ready for viewing along with a link to the LaRaedo software so that they can log in, preview and print their invoice.
The farm owner can view the Billing menu and check on the status of invoices.
- Initially the invoice is listed as ‘Pending’ which means that the invoice can be edited or updated by the farm owner.
- Once it is ready to send to the boarder, the farm owner clicks on ‘Submit’, an e-mail is sent to the boarder and the invoice is no longer updatable.
- The farm owner can send reminder notices if an invoice is ‘Overdue’ or listed as ‘Submitted’.
- Once payment has been made, simply place the cursor near the current status such as ‘Submitted’ or ‘Overdue’ click and the status will change to ‘Paid’.
An invoice can also be created for any customer by selecting the ‘New Invoice’ button and then selecting a customer’s name in the drop down box provided. This comes in handy for customers that do not own a horse but may take lessons or use other horse related services.
This has been a summary of how the invoicing process works with LaRaedo horse farm management software. If you have any questions or comments, please feel free to leave them below or drop me an e-mail at info@laraedo.com
I loved creating this software because I believe in its benefits. We have one common thread that runs through all of this and it is about the horses. Knowing our horses are well cared for and working with a farm owner that takes that extra measure to ensure that our horses are healthy and happy is the best feeling ever.
In fact, if I had a choice between a farm that offered this type of software to keep me informed of not only my horse but exactly what I pay for each and every month, when it happened and who completed it, I would be boarding on that farm in a heartbeat. So stay ahead of the game and begin now to make a big difference on your farm today!
Thank you to all my horse loving friends! These last several posts are in honor of my sweet baby boy ‘Dance’ (aka Save the Last Dance) who left us far too soon. He was in part my inspiration for this software and its continual benefit to all horse farm owners.
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